Terms & Conditions

Terms & Conditions Governing Admissions of Attendees to the 14th Euroconference on Rock Physics and Rock Mechanics.

By booking a place at the 14th Euroconference on Rock Physics and Rock Mechanics you are agreeing to our terms and conditions.

Attendance at the 14th Euroconference in Rock Physics and Rock Mechanics (Event) is subject to availability.  The Host (14th Euroconference in Rock Physics and Rock Mechanics organising committee members who are affiliated to Heriot Watt University, University of Strathclyde, University of Edinburgh and BGS) has hired space and facilities from the University of Strathclyde so as to host the above-mentioned conference. The price of any booking shall be the price set at the time you submit your booking request.


Alterations and Cancellations of an Event by the Host

Event details are correct at the time of booking. However, on occasion changes may be unavoidable.

The Host reserves the right to change (i) the content, (ii) the start and finish times, (iii) the speakers, and (iv) the content of the Event or (v) to cancel the Event. The Host will try, if reasonably practicable, to advise all attendees whose booking has been accepted by the Host. This notification will be done using the email contact details provided on the booking form or on the Host’s website. It is your responsibility to ensure that your details are correct and also to check the Host’s website for news of any cancellation, postponement or alteration of the Event.

In the event of the cancellation of the Event refunds of any pre-paid fees are at the sole discretion of the Host or as otherwise stated on the booking page of the website at the time of your booking.


Cancellation of your attendance at an Event

If you are unable to attend an event and need to cancel a booking, let us know in advance and in writing by emailing the address given on the relevant booking registration page of the website.

The Host reserves the right at its discretion to

  1. Allow substitutions provided that the notice is given as set out in the relevant booking registration page of the website. 
  2. Administer a cancellation charge to attendees who do not show up on the day of the Event where you have not notified the Host in writing at the address given on the relevant booking registration page of the website.

Unless otherwise specified on the registration page of the website:

  1. Registration fees are non-refundable once payment has been taken. 
  2. Attendance fees will not be refunded in the event of a Force Majeure Event.


Payment methods

Payment is required by debit/credit card when submitting the booking.


Health and Safety

The event will take place virtually. The Host reserves the right to refuse access to or remove any delegate who, in its reasonable opinion: has or is likely to affect the enjoyment or experience of the other delegates; is acting under the influence of alcohol or drugs; or who uses threatening, abusive or insulting words or behaviour; or who behaves in a manner which causes a disturbance.


Equality and Diversity

We endeavour to arrange events in accessible locations. However, we would appreciate if you would assist in helping us to meet your requirements and would ask you to inform us when booking if you require additional facilities (for example a loop system, BSL interpretation, special dietary requirements) or any other personal requirements.

We may need to pass information to a third party about your support requirements. If we are not able to reveal these details this may affect the accessibility arrangements, we are able to provide. By submitting this booking form, you agree to your support requirements being passed on to relevant third parties.


Photography and Filming at Events

The Host or an authorised third party may carry out photography, film or sound recording or other form of recording or live streaming of the Event or selected proceedings at the Event and by registering and attending this Event you are agreeing to the photographing and/or recording and/or filming and/or live streaming of the Event proceedings. You are also agreeing to such photography, recording and filming being used for future dissemination, including (as appropriate) for the Host or the University’s future publicity materials.

If you do NOT wish to be photographed or recorded please advise of this when booking and let the staff know on your arrival at the event.

You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the materials which have been given access to as part of the Event.

Please note that the Event will be uploaded to a platform (e.g., YouTube) some weeks after its end.


Data Protection

The Host will always handle your personal data lawfully. We only process, store, use and share your personal data in accordance with the relevant privacy policy which is stated on the booking page. Our privacy policy is set out in detail there.




Please note that:

Nothing in these terms and conditions will operate to limit or exclude liability of each party for death or personal injury arising out of its negligence, or for its fraud nor any other liability which cannot be excluded or limited under applicable law.

Subject to the paragraph above, in no circumstances will either party be liable to the other party for any loss of business, revenue, profits, anticipated savings or goodwill (whether direct or indirect) or for any indirect, special or consequential loss, arising out of or in connection with these terms and conditions and the event.


Force Majeure

For the purposes of these terms, “Force Majeure” means any cause beyond the Host’s reasonable control, including, without limitation, any act of God, war, insurrection, riot, civil disturbances, acts of terrorism, fire, explosion, flood, national mourning, theft of essential equipment, malicious damage, industrial disputes, damage to property, lock out, weather, epidemic, pandemic, national defence requirements or acts, regulations and/or guidance of national or local governments or other competent authorities.

The Host will not be liable for any failure to perform any obligation under these terms and conditions or in relation to your booking or the Event to the extent that the failure is caused by Force Majeure.